SOLICITATION
Solicitation is not allowed in the building or on the building premises at any time. Please notify the Property Management office immediately if you notice a solicitor within the building. Report as much specific information about the person’s appearance and behavior as you can, including their last known location. Building staff will locate the person and as quickly as possible escort him/her off the premises.
THEFT
Report any suspected theft, no matter how small, to Property Management team immediately. Please also notify the Police Department. They may be on the trail of a thief targeting office buildings, and your report may help them complete their investigation more effectively. The buildings insurance policy does not cover the theft of tenant’s personal belongings. Personal property insurance is the responsibility of each tenant.
INCIDENT REPORTS
To record the details of any accident, theft, or injury that occurs on the property, incident reports MUST be filed. Please notify Property Management as soon as an incident occurs so we can follow up with the appropriate record-taking. We appreciate your cooperation in answering any questions the building staff may have pertaining to the incident.
SUITE SECURITY MEASURES
Security often involves common sense. Because any building system is only as effective as the people relying on it, we encourage you to review these security reminders to help you avoid unnecessary loss and problems within your suite.
- When you secure your premises at the end of the business day, lock all doors and then verify that they are properly locked. We recommend locking your suite entry door after 5 PM even if people are working late.
- Do not leave attaches or handbags in clear view. Coats should be hung in a coat closet since thieves often rifle through pockets looking for keys or money. Do not leave wallets in jackets handing on chair backs and other articles of value unguarded even for a few minutes. Small articles, left in plain view, are easy targets for thieves.
- Keep all vault or safe combinations in a locked desk drawer. Remind personnel to keep copies of their credit card numbers and contact addresses in a safe place.
- Contact Property Management immediately (in their absence, call 911) if you notice a suspicious person loitering in or about your premises. Be suspicious of any person who enters your suite and when confronted, makes excuses that they are lost or looking for another company.
- Offices are most vulnerable to thieves during lunch time and right before closing. At these times, there is often a lot of movement, and people are frequently away from their desks.
- Occasionally examine your wastebasket contents at the end of the day to see if any equipment or valuables have been hidden for removal later.
- Put serial numbers on all business equipment and keep this information recorded in a safe place to aid police in locating the equipment if it is stolen.
- If an employee is terminated for any reason, consider changing cylinders on the locks and resetting any safe or vault combinations they may have been entrusted with. Additionally, cancel the employee’s security access codes through building security, if applicable.
- Keys kept on a key ring should never have an identifying tag. If they are lost, they may easily be used by thieves to access your property.
- If your office will be closed when the rest of the building is normally open, arrange for building personnel to collect your mail and papers. A stack of newspapers in the mailroom is a clear signal that the premises are not occupied.
- If sidewalk or corridor deliveries of goods are made, do not leave items unattended.
- Never leave your reception area unattended when your site entry door is unlocked.
- Consider having routine background checks done on prospective employees as an additional security precaution.
- Provide the property management office with a complete list of dates your office is anticipated to be closed. This includes observed holidays, vacation closures or other non-standard dates.
